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Perks Of Having A Speed Post Tracking Before you could able to use an internal mail tracking system, it’s important to know the procedures of the process. You cannot be able to gain the benefits unless you learned the process, thus it is important to know them. Regardless of the system that you may get, the procedures of an internal mail tracking will stay the same. But you have to keep in mind that a small differences may occur depending on the software that you have and the features that the software offers. The start of the internal mail tracking process starts when you receive the post. When the mail arrives the person in charge of the mail will need to organize it. The organization of the post will surely help you all throughout the process. The post needs to be bar coded upon organizing it. Many companies feel that it is only the large packages that need to be bar coded, but it is all mail that needs to be done. The bar coding of the mail will be done with a machine that is commonly provided with the tracking software.
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The machine provided with the tracking software will be responsible for the print out of unique bar codes for each of the items in the post. When the bar code is printed the post room personnel will need to input information about the post into the system. The post room personnel will input information which includes who it is addressed to and when it came in to the company.
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All of the post needs to be bar coded, in that way, it can be delivered to the staff members. This explains why before you can bar code the post, you need to organize it. This explains why you should organize the post first so that, you can segregate the post for each department and you won’t be having a hard time on the delivery. There are different procedures that can help you out in delivering the post to the staff. Many companies have a mail trolley that goes around the company and delivers the mail to the different departments. However, you can also have a pigeon hole system where post is put in a central location for people to pick up. It is important to track the post that has been removed from the pigeon hole, thus, the pigeon hole system needs a barcode scanner in the central location. The internal mail tracking system is a kind of system that a company must consider because of the befits it can give.